Employee Induction
What Should You Say and Do?
Do you know what to discuss at an employee induction?
As a new business owner you may be inexperienced when it comes to new staff. If you are unsure about what you should say and do during the employee induction then please read on.
The following suggestions are just that, suggestions. Use them as a guideline and alter them to suit your specific circumstances. The ideal induction discussion for your business will be based on the size of your business, the number of staff that you already have, the industry that you are in and the experience of the person starting.
Sample Discussion
During an induction you should welcome your new staff member to your business and explain the outline of the induction process.
For example; Hi John I would like to welcome you to XYZ Landscaping. I have some paperwork that we need to complete. Then we will go over a few things like recording work hours, reporting for work, payday etc. Then I will show you to your work area and introduce you to the others. If you have any questions at all please feel free to interrupt me at any time.
Human Resource Forms
Employment Forms
Go through the new hire paperwork.
Then provide a copy of
the employee code of conduct that applies to your business. If you have an employee handbook then issue this also. Discuss anything specific to your business and issue any uniforms or safety gear. When issuing uniforms or safety gear make sure that you have the employee sign for it.
Introduction to Co-Workers and Work Area
After the paperwork and discussions are out of the way take the new person to their work area. Introduce them to their co-workers, if there are any. Tell then where the bathrooms are, parking and kitchen facilities, local shops etc. If you have scheduled morning or afternoon breaks or 'smoko' let them know how long the break is and what time it is usually taken.
Depending on your business, 'knock off time' could be at a set time or varied, depending on the work day. Explain any processes that need to be followed at the end of the day. For example, alarms set, premises secured, computer files backed up, vehicle keys returned, equipment washed down, paperwork secured etc.
Then settle them into their work area and show them 'the job'. Depending on the position and your business this could be one process or what is required for the whole day. Tell them who to see if they have any questions. Then leave them to get on with the job. Inexperienced workers may require a little more 'checking' or feedback than workers with more experience. Gauge each situation on an individual basis.
Summary
Your aim during the employee induction discussion should be to make sure that you appear professional and friendly, make your new starter feel welcome and that you meet your legal obligations by completing and issuing any necessary paperwork.
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