Business Management Technique

How To Improve Yours!

How would you rate your business management technique?

Your ability to effectively manage all areas of your business is directly related to the state of your desk and office area.

You will not be efficient and productive if you do not have a system for recording and storing the information that comes across your desk.

Tips For Improved Efficiency

You will look and feel more efficient because you will be. You will stop wasting valuable time each day looking for things. You will be amazed at how much time you can save yourself in a week!

Lets Get Organized

For some great advice on desk and office organisation watch this video before proceeding any further. But don't procrastinate! Only watch the one video then come right back.....

Welcome back!

Now, starting with your desk, sort the contents into the following groups:

• All desktop items
  Including paperwork, files, directories etc. Things that you refer to constantly each day. As mentioned in the video these should be kept within easy access.
• Accounting and financial papers and receipts etc
  This includes receipts, invoices and statements. Anything to do with the financial management of your business should be kept separately.
• Supplier records
  Make up a folder or folders, for your suppliers. If you are a smaller business use one or two folders to store all of your supplier information, correspondance, invoices, statements and the like. Use cardboard dividers to separate the information.

  If you deal in larger volumes with some suppliers then devote a single folder to the suppliers that you deal with more often.

• Customer records
  Use the same system as for suppliers.
• Staff
  To cover your legal obligations as an employer there is certain information that you will need to keep.
• Other
  Continue with this process until you have found a home for everything. Not all businesses are the same and the business management technique that works for you may not work for someone else.

  Use your own judgement. Nothing is set in concrete. If you find that your system is not working you can always change it.

The size and type of your business will influence the volume of paperwork and also your system for managing it.

There are many filing and storage options available. These include lever arch folders, drop files and expanding files.

The type of filing system that you use isn't important. It doesn't need to be elaborate or expensive. The most effective systems are usually the simplest.

The most important point about business administration is not the system that you use. The important point is that you have a workable system.

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